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Tuesday, June 28, 2016
Promotion Requirements


Board Policy                                                                       Descriptor Code: IHE

Promotion and Retention
Student Progress and Success

Progression of students will be continuous from one level to the next and will be characterized by early diagnosis, quality instruction, intervention, and support services, including activities during and beyond the regular school day and summer school. The following criteria for promotion and retention are established in accordance with Georgia statute (O.C.G.A. Sections 20-2-282, 283, 284, 285), State Board of Education rules, and local expectations.

I. Local Criteria
    A. Elementary and Middle School Criteria
1. Kindergarten
a.  The student must perform at the Readiness Level as measured by the state kindergarten assessment.
b. The student must be recommended for promotion by the classroom teacher and principal based on satisfactory classroom performance.
2. Grades 1-5
a. The student must perform at or above grade level in reading and language arts and mathematics on the student report card, and
b. The student must be recommended for promotion by the classroom teacher and principal based on satisfactory classroom performance.

3. Grades 6-8

a. The student must receive a grade of 70 or above in reading and language arts and mathematics on the student report card, and
b. The student must pass eight subjects each year. Two nine-week Connections classes are equivalent to a one-semester course. Students must have a passing grade in both reading and language arts and mathematics at the end of the school year, and
c. The student must be recommended for promotion by the classroom teacher and principal based on satisfactory classroom performance.

4. Based on the availability of state funding, a summer opportunity program in grades four through eight will be held for students who will be retained or who have failed academic subjects. Other elementary and middle school remedial summer programming will be offered as available resources permit. The Executive Director may approve non-APS summer programming on an individualized basis. Students who attend non-APS summer programming will be required to pass the same test(s) for promotion that are required of students who attend APS summer school.

5. This policy will apply to students with Limited English Proficiency (LEP) three consecutive school years after they enroll in the Atlanta Public Schools. In the three-year interim period, promotion, placement and retention decisions will be made based on the recommendation from the academic teacher(s), the ESOL staff, and the principal.

B. Criteria for GRADES 9-12

1. Students in grades 9-12 must earn one unit in English, mathematics, science, and social studies to be promoted. This change is effective for the 2007-2008 school year and beyond. Additionally, students will be promoted based on the earned units:
Promotion to 10th grade 5 units
Promotion to 11th grade 10 units
Promotion to 12th grade 15 units

2. Re-examination in High School
Subject to the following limitations, a student in the senior class who fails in one or more subjects in the first semester or the second semester may be permitted to take a second examination in a course(s) that he/she has failed:

a. The senior must appear before the school's Leadership Team to make a formal request for the re-examination, presenting a justification for making such a request.
b. The Leadership Team, based upon the request and the justification thereof presented by the student, must approve or disapprove the request. Approval by a plurality of the members of the Leadership Team in attendance at the presentation of the request will constitute the basis for the principal to comply with the request for the re-examination.
c. No more than one-half (.5) unit of credit may be granted by re-examination in either semester, with an aggregate of no more than one unit of credit being granted by re-examination.
d. This re-examination provision is not applicable to any course failed in summer school.
e. The subject matter to be covered in a re-examination shall be the work of the semester. The grade on the re-examination shall not be averaged with the other grades that have been made in this subject, but shall be considered alone. If the grade is 70 or above, the student shall earn credit in the subject that he/she has failed.
f. The provisions listed above do not apply to students who have 10 or more unexcused absences. Excused absences must be documented at the time of the absence.

C. Work in Residence by Seniors
Senior work must be done in the school from which the student expects to receive a diploma, except in the case of a student who enters the class from an accredited school outside of the district after the beginning of the school year. In such a case, the student shall demonstrate that he/she is as far advanced as the senior class that he/she desires to enter. A semester and a half of the senior class work must be done in residence at the respective high school in order for the student to be eligible for a diploma from that school. Exceptions are to be made only by the Superintendent.
The regular promotion of students shall occur at the end of the academic year.

Reports of student progress shall be made from time to time and in such a manner as the Superintendent may prescribe.

5. The Superintendent is authorized to develop regulations to implement this policy.

(a) English to Speakers of Other Languages (ESOL) – the instructional program that assists students in learning English that follows the requirements outlined in State Board of Education Rule 160-4-5-.02.
(b) Grade level – standard of performance, as defined by the Georgia Office of Education
Accountability, on a Criterion-Referenced Competency Test. Level 1 = does not meet performance standards; Level 2 = meets state performance standards; Level 3 = exceeds state performance standards.
(c) Limited English Proficient (LEP) – a federal definition included in the Improving America’s School Act of 1994, Title VII, Section 7501, stating that a student’s primary language is one other than English and the student has sufficient difficulty speaking, reading, writing, or understanding the English language that these difficulties may deny the individual the opportunity to learn successfully in the classroom.
(d) Placement – the assignment of a student to a specific grade level based on the
determination that such placement will most likely provide the student with
instruction and other services needed to succeed and progress to the next higher level of academic achievement.
(e) Promotion – the assignment of a student to a higher grade level based on the
student’s achievement of established criteria in the current grade.
(f) Retention – the re-assignment of a student to the current grade level during the
next school year.


Last Modified on October 8, 2008