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Today's Date
Thursday, May 26, 2016
ENROLLMENT & REGISTRATION

ATLANTA PUBLIC SCHOOLS

NEW STUDENT ONLINE ENROLLMENT & REGISTRATION

High School Reader Atlanta Public Schools has a new online enrollment and registration system that parents can use to enroll new students online, when and where it is most convenient for them, and in just a few minutes.  Parents will have the ability to enter the student’s enrollment information and securely upload documents before visiting the school to finalize enrollment. 

The online enrollment system allows parents to pre-populate their child's enrollment information and confidentially upload scans or PDFs of forms like birth certificates or immunization records to create their preliminary enrollment record. The system also uses the information to determine the student's neighborhood school and can forward it directly to the school or enrollment site.  Parents will then visit the school or enrollment site to complete the process and present residency documents and student documents, such as certified birth certificates, social security cards and immunization records, to staff to review and confirm their authenticity.

The process to enroll a new student can be time-consuming. Once parents complete forms, school personnel are responsible for manually entering the information into the student information system. This is a labor intensive task for school staff who are challenged with completing other duties while still charged with providing quality customer service.

The online enrollment system is provided in English and Spanish. Paper forms are still available for parents without computer or internet access, or they can use a computer at the enrollment site to begin the enrollment process. 

CLICK HERE>>>>  

STOP! If you are interested in applying for the Pre-K lottery for the upcoming school year, click here to submit an application http://apsprekapplication.com

 

Notes: 
  • A new student is a student who did not attend any APS school site (traditional or charter) in the previous school year.
  • Students enrolling in a charter school should not utilize the online application.  Please contact the charter school for enrollment information. 
  • A student who attended a APS site last school year is a returning student and will need to complete re-registration. Charter students should contact their school for registration information.  
 
Click here for the ONLINE ENROLLMENT PARENT GUIDE 
 

Frequently Asked Questions—Online Enrollment & Registration

What is the purpose of online enrollment? An online enrollment system allows parents to enroll new students, when and where it is most convenient for them, and in just a few minutes.   Parents will have the ability to enter the student’s information and securely upload documents.

Who can use the online enrollment system? Only parents and guardians designated with legal rights to student records may use the online enrollment.

What Can Parents/Legal Guardians Do Online? The online enrollment process allows a parent/guardian the ability to complete the following forms, update information and tasks prior to visiting the school:
  • Parent Contact/Demographic Info
  • Student Contact/Demographic Info
  • View/Approve APS student notices
  • Emergency Contact information
  • Health Services & Physician information
  • Medical & Mental conditions information

What information do I need to complete the online application? Before you begin, please gather the following:

  • Household information -- address and phone numbers.
  • Parent information -- work and cell phone numbers, email addresses.
  • Student information -- demographic and health/medication information.
  • Emergency contact -- phone numbers
 
Can I upload documents? Yes, parents have the option to upload documents.  The recommended format is pdf or jpeg.  There is a size limitation for each document. The type of documents you can upload are:
  • Birth Certificate
  • Immunization Record
  • Medical Form
  • Ear, Eye and Dental Certificate
  • Lease/Mortgage statement
  • Affidavit of Residency
  • Georgia Power Bill
  • Transcript
  • Report Card

Do parents still need to visit the school? Yes, There are some portions of the enrollment process that cannot be completed online (schedule change requests, counselor meeting requests, joining clubs, etc.). The school still must complete a verification of your documents. Please make sure to withdraw your child from his/her previous school (if applicable) and that there are no outstanding financial obligations, books or materials that need to be returned to your child's current school as this could cause a delay in transferring records from the previous school.

TIME SAVING TIPS

  • Check the district website or your local school website for enrollment office hours
  • Bring your original documents and a copy of the documents with you if you did not upload the documents in advance
  • Notarize your Affidavit of Residency in advance. Most schools do have a notary available on site at no cost.
  • Make sure you are not missing any required documents

What kind of software or computer is needed for online enrollment?  To effectively access the online enrollment systems, parents and guardians need:

  1. Internet Acess 
  2. Valid email address
  3. Computer with a processor speed of 500Mhz or better (MAC or PC)
  4. Web Browser — we suggest Microsoft Internet Explorer 8.0 or better, Firefox 19, or Google Chrome 24
  5. Adobe ReaderTM — This is a free document reader available for download on the web at http://www.adobe.com/products/acrobat/readstep2.html. There are some Infinite Campus reports that require the Adobe Reader.

Can I access the online enrollment from my smartphone or tablet? Yes you can access the online enrollment system from Android and iOS devices.

Device

Minimum OS

Apple Mobile Devices (iPod Touch, iPhone)

iOS 6.0+

Apple Tablet Devices (iPad, iPad Mini)

iOS 6.0+

Android Mobile Devices (Phones)

Android 2.2+

Android Tablet Devices

Android 2.2+

 

How secure is online enrollment? Infinite Campus uses a 32-bit, secure socket layer (SSL) encryption technology to protect information. The technology is similar to that used in other industries such as health care and banking.

Do I use the online enrollment system if my student attended the same school last year? No.  Only new students should be enrolled using the online enrollment system.

Can I upload documents?  What happens if I can’t upload my documents? Yes, parents have the option to upload documents into the enrollment system.  If you are unable to upload documents, you will need to bring the documents to the school.

Can I enroll more than one student? Yes.  Parents can enroll multiple students in a household at one time.

How long does it take to complete online enrollment? The new student online enrollment process takes approximately 20-30 minutes.  You will still need to visit your local school to complete enrollment and other required tasks. You are also required to bring your documents so the staff can review and verify authenticity.

Can I start my enrollment now and finish it later? Yes.  Applications can be saved if more data entry is needed and reopened at a later time. 

Who do I contact if I have questions about online enrollment?  If you are experiencing technical difficulties or need help logging in, please contact the service desk (404) 802-1587 or email OLRsupport@atlanta.k12.ga.us. If you have general questions about enrollment, contact Student Relations at 404-802-2233 or studentrelations@atlanta.k12.ga.us.  

How will I know that my enrollment was received?  Once the online enrollment process is completed, parents will receive a receipt confirming their enrollment application has been submitted.  Parents should print the completed application for their records.

Once my application is submitted can I go back and make changes? No.  In order to make any changes to a submitted application you will have to notify the school when you visit to complete enrollment. The enrollment staff can make the changes for you.

Questions?  Contact Student Relations at 404-802-2233 or studentrelations@atlanta.k12.ga.us.  

 

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