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Tuesday, September 02, 2014
Withdrawing your Student

Withdrawing Your Child from Atlanta Public Schools                                 

 
Click here for the withdrawal form: 
OFFICIAL WITHDRAWAL REQUEST FORM
 
WHEN CAN YOU WITHDRAW YOUR CHILD?
What if we move during the school year?
For all withdrawals during the current school year, the withdrawal process is completed at the school enrolled. Atlanta Public School requires 24 hours to complete the withdrawal packet from the time you make the request.  However, this process can take longer pending the principal’s approval. Upon the request, the student(s) is/are to return all textbooks, library books, athletic uniforms and/or any other school-provided supplies or equipment. Failure to return school property may delay the process.
 
What If We Move Over The Summer?
1. If your move is during the summer months, please complete an Official Withdrawal Request Form.
2. You may drop off, mail or fax your request to the last school your child was enrolled in. 
3. The school staff will notify you when your records are available or you can request to have your records mailed to you.
4. We need to know the name of the school or if outside Georgia, the name of the state your student will be attending.
 

WHEN IS THE BEST TIME TO WITHDRAW A STUDENT?

The end of a quarter marking period is GOOD, the end of a semester is BETTER; however, the end of the school year or during the summer is BEST. Dates for the quarter marking periods and semester breaks can be found in the current student handbook. We recommend you call your new school prior to withdrawing your student. You will want to know if they are on a traditional semester schedule, block or trimester schedule. Transferring mid-year can be difficult for a student and our primary concern is the student does not lose credit. Students who request to leave prior to the end of a school year or a semester may not be able to receive credit for courses. Please check with the school in advance.

WHO CAN WITHDRAW A STUDENT?

Generally, the enrolling custodial parent or a legally court appointed guardian can withdraw a student. Be prepared to present picture ID and in some instances, a certified copy of a court order. Verification will be made to ensure you are on the student’s personal information card. The person who is the emergency contact can only withdraw a student if they are the custodial parent or legal court appointed guardian. 

 
WHAT WILL APS NEED ONCE YOU WITHDRAW?
Atlanta Public Schools must receive from your new school verification that your child is enrolled. Your new school should send a records request within ten (10) days of withdrawal unless you are homeschooling your child.  If you have a child ages 14-17 and APS does not receive a request for your official records within ten (10) days of withdrawal, a Certificate of Non-Compliance will be submitted to revoke your child’s driver’s license or instructional permit. 
 
THINGS THAT CAN ASSIST TO ENSURE A SMOOTH TRANSITION
  • Tell us when your child will be leaving as early as possible.
  • Tell us where you are going and the name of your child's new school and the city, state.
  • Call ahead to determine if your child's new school has special programs available, uses block or traditional scheduling (secondary), or is a magnet school.
  • Call to discuss withdrawal procedures with the appropriate school personnel at your child's school.
  • When you get to the new school if you need further information or have questions, do not hesitate to call your previous school. 
WHAT IS AN UNOFFICIAL TRANSCRIPT?
A transcript that is stamped unofficial can be taken to the new school to register your student. Credit cannot be applied from an unofficial transcript. It will provide the registering school with the information it needs to place your child in the proper classes. The new school will request an official transcript and school records from your previous APS school.
 
WHAT IS AN OFFICIAL TRANSCRIPT?
An official transcript is stamped and sealed. It should remain sealed until it is opened by the registrar or enrolling staff member at the new school. 
 
WHAT ARE TRANSFER GRADES?
These are grades submitted by each teacher indicating grades the student has earned up to the time he/she left their class. Grades are listed on the official transcript when it is mailed. The new school will need these grades to give the teachers some guidance as to how the student is performing in that class. Not all grades may transfer. It may depend on the availability of classes at the new school.
 
WHAT ABOUT ANY ABSENCES ACCUMULATED? 
Absences your student has accumulated through the current semester will carry over to the new school.
 
WHAT WILL THE NEW SCHOOL NEED?
The new school will want a withdrawal slip, unofficial transcript, current immunization records, test scores and a copy of the student’s birth certificate.
 
WHAT IF YOU CHOOSE TO HOMESCHOOL? 
Please note that Atlanta Public Schools does not provide or endorse any home school courses or services. Information regarding state requirements for curriculum or additional information about home school can be found at Georgia Department of Education – Home School.
 
Effective July 1, 2012, parents or guardians who wish to teach their children at home in a home study program must annually submit to the Georgia Department of Education a Declaration of Intent to Utilize a Home Study Program by September 1 or within 30 days after a program is established. The Georgia Department of Education will provide for electronic submittal of the Declaration of Intent. If further information is needed, contact the Georgia Department of Education at (404) 656-2800 or (800) 311-3627.